This shows you the differences between two versions of the page.
Next revision | Previous revision Next revision Both sides next revision | ||
howto:calendar [2013/09/18 10:03] 127.0.0.1 external edit |
howto:calendar [2015/04/14 13:40] marto |
||
---|---|---|---|
Line 2: | Line 2: | ||
- | To enter an event or booking | + | The booking |
- | 1.) click on the ' | + | If you have any questions regarding |
- | 2.) enter the name ' | + | All [[: |
- | 3.) go to the date you wish to add an event or booking to. | + | **To allow for the migration |
- | 4.) check that it is available, if not please email the members list to ask if you can use the same date. | + | To make a booking you need an account in the booking system, if you don't have an account please [[: |
- | 5.) if it is available, click on the little plus-sign icon in the top right corner of the booking | + | While any number of people associated with a group that uses the room may have an account, groups may find it easier to nominate a specific person do manage their bookings. This can help avoid situations where everyone thinks someone else made the room booking |
- | 6.) fill out the information | + | - To login to the booking system click the //login button// in the top right |
+ | - Enter your username and password then click //login// | ||
+ | - Use the calendar views in the top to navigate to view the day you are interested in | ||
+ | - If the room is free you can add a booking. as you mouse over the calendar to unbooked periods the area under your mouse will turn pink. to make a booking you then click on the desired time period. | ||
+ | - You will now be presented with a form to fill in describing your booking and the time it is form | ||
+ | - The //Brief description// | ||
+ | - The //Group booked by// field should be completed with the name of the group making the booking not the name of the person making the booking | ||
+ | - The //Start// and //End// fields are used to specify the start and end of the booking | ||
+ | - The //Type// of bookings is normally " | ||
+ | - If the event is provisional set the// Confirmation status// to Tentative, you can then update it later | ||
+ | - If the booking is one off leave the //Repeat type// as none, other wise select the appropriate repeat type and " | ||
+ | - Then click //save// | ||
+ | |||
+ | An email about the booking will now be automatically sent to the members mailinglist | ||
- | * in the 'Brief Description' | + | If you need to edit a booking you have created |
- | | + | |
- | + | - You will then be shown details of the booking | |
- | * if the event is provisional please add ' | + | - If the booking was repeating you have the option to edit all of the repeating series |
- | + | ||
- | + | ||
- | + | ||
- | 7.) check the date, time and duration are all correct for your event or booking. | + | |
- | + | ||
- | If you wish to repeat | + | |
- | + | ||
- | - click on the ' | + | |
- | - select | + | |
- | - set the repeat end date for the final date of your bookings | + | |
- | - set the frequency to how often the event repeats, ie. if it happens once every three weeks set this to 3, to repeat every day or week (depending on your repeat type) just leave this as 0 or set to 1 | + | |
- | - select the appropriate days that it repeats on, ie if it is every Monday click Monday | + | |
- | + | ||
- | + | ||
- | 8.) click on the 'participants' | + | |
- | + | ||
- | 9.) click the ' | + | |
- | + | ||
- | 10.) click on the ' | + | |
- | + | ||
- | 11.) if you have not done so already, email the members list to let them know you have made a booking, telling people the date your have booked. | + | |
+ | Further information can be found in the booking system' |