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howto:calendar [2014/03/13 12:55] marto minor cosmetic changes |
howto:calendar [2015/01/30 18:40] kenny bunch of numpties |
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- | To enter an event or booking | + | The booking |
- | 1.) click on the ' | + | All [[: |
- | 2.) enter the name 'electronclub' and the password ' | + | **To allow for the migration to the new system during January 2015 please consult the [[http:// |
- | 3.) go to the date you wish to add an event or booking | + | To make a booking you need an account in the booking system, if you don't have an account please [[: |
- | 4.) check that it is available, if not please email the members list to ask if you can use the same date. | + | While any number of people associated with a group that uses the room may have an account, groups may find it easier |
- | 5.) if it is available, | + | - To login to the booking system click the //login button// in the top right |
+ | - Enter your username and password then click //login// | ||
+ | - Use the calendar views in the top to navigate to view the day you are interested in | ||
+ | - If the room is free you can add a booking. as you mouse over the calendar to unbooked periods the area under your mouse will turn pink. to make a booking you then click on the desired time period. in the next stage you can fine tune the booking time | ||
+ | | ||
+ | - The //Brief description// | ||
+ | - The //Group booked by// field should be completed with the name of the group making | ||
+ | - The //Start// and //End// fields are used to specify the start and end of the booking | ||
+ | - The //Type// of bookings is normally " | ||
+ | - If the event is provisional set the// Confirmation status// to Tentative, you can then update it later | ||
+ | - If the booking is one off leave the //Repeat type// as none, other wise select the appropriate repeat type and " | ||
+ | - Then click //save// | ||
+ | |||
+ | An email about the booking will now be automatically sent to the members mailinglist | ||
- | 6.) fill out the information in the form that appears: | + | If you need to edit a booking you have created |
- | | + | |
- | + | | |
- | | + | - If the booking was repeating you have the option to edit all of the repeating series |
- | + | ||
- | * if the event is provisional please add ' | + | |
- | + | ||
- | 7.) check the date, time and duration are all correct for your event or booking. | + | |
- | + | ||
- | If you wish to repeat | + | |
- | + | ||
- | - click on the ' | + | |
- | - select | + | |
- | - set the repeat end date for the final date of your bookings | + | |
- | - set the frequency to how often the event repeats, ie. if it happens once every three weeks set this to 3, to repeat every day or week (depending on your repeat type) just leave this as 0 or set to 1 | + | |
- | - select the appropriate days that it repeats on, i.e. if it is every Monday click 'Monday' | + | |
- | + | ||
- | + | ||
- | 8.) click on the ' | + | |
- | + | ||
- | 9.) click the ' | + | |
- | + | ||
- | 10.) click on the ' | + | |
- | + | ||
- | 11.) if you have not done so already, **email the members list to let them know you have made a booking**, telling people the date your have booked. | + | |
+ | Further information can be found in the booking system' |