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howto:calendar [2015/01/06 10:45] kenny switch to mrbs |
howto:calendar [2015/01/30 18:40] kenny bunch of numpties |
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All [[: | All [[: | ||
- | To make a booking you need an account in the booking | + | **To allow for the migration to the new system |
- | | + | To make a booking you need an account in the booking system, if you don't have an account please [[: |
- | - Enter your username and password then click login | + | |
+ | While any number of people associated with a group that uses the room may have an account, groups may find it easier to nominate a specific person do manage their bookings. This can help avoid situations where everyone thinks someone else made the room booking | ||
+ | |||
+ | | ||
+ | - Enter your username and password then click //login// | ||
- Use the calendar views in the top to navigate to view the day you are interested in | - Use the calendar views in the top to navigate to view the day you are interested in | ||
- If the room is free you can add a booking. as you mouse over the calendar to unbooked periods the area under your mouse will turn pink. to make a booking you then click on the desired time period. in the next stage you can fine tune the booking time | - If the room is free you can add a booking. as you mouse over the calendar to unbooked periods the area under your mouse will turn pink. to make a booking you then click on the desired time period. in the next stage you can fine tune the booking time | ||
- You will now be presented with a form to fill in describing your booking and the time it is form | - You will now be presented with a form to fill in describing your booking and the time it is form | ||
- | - The "Brief description" | + | - The //Brief description// and //Group booked by// fields are compulsory however |
- | - The "Start" | + | - The //Group booked by// field should be completed with the name of the group making the booking not the name of the person making the booking |
- | - The "Type" | + | - The //Start// and //End// fields are used to specify the start and end of the booking |
- | - If the event is provisional set the "Confirmation status" | + | - The //Type// of bookings is normally " |
- | - If the booking is one off leave the "Repeat type" | + | - If the event is provisional set the// Confirmation status// to Tentative, you can then update it later |
- | - Then click save | + | - If the booking is one off leave the //Repeat type// as none, other wise select the appropriate repeat type and " |
+ | - Then click //save// | ||
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An email about the booking will now be automatically sent to the members mailinglist | An email about the booking will now be automatically sent to the members mailinglist | ||
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- Click on the event title in the green box | - Click on the event title in the green box | ||
- | - You will then be shown details of the booking and at the bottom there are options to " | + | - You will then be shown details of the booking and at the bottom there are options to //Edit entry// |
- | - If the booking was repeating you have the option to edit all of the repeating | + | - If the booking was repeating you have the option to edit all of the repeating series or just the one booking such as to delete one over christmas when you aren't meeting. |
+ | Further information can be found in the booking system' |